MKSOLUTIONS www.mksolutions.co.in: March 2008

Wednesday, March 12, 2008

Government Universities

Friday, March 7, 2008

SAP HR

Topic Areas

Content: SAP Overview

ü About ERP-SAP, Industry trends, different modules
ü ASAP Methodology
ü Introduction to SAP R/3-Navigations and structures in Human resources
ü Transaction, screens, HR processes, evaluation patterns

Content: Organization structure

ü Concepts of Organizational Management
ü The organization and Staffing Interface
ü Organization unit, job, position, task and objects
ü Expert Mode –evaluation and reporting
ü General Structures and Matrix Organizations
ü Customizing Organizational Management

Content: Enterprise and personnel structures

ü Client and company code
ü Personnel area and personnel sub-area
ü Employee group and employee sub group

Content: Configuration of Human Resources System Controls

ü Course Overview
ü Info type Controls
ü Info type Menus
ü Personnel actions
ü Dynamic actions
ü Customizing System Controls
ü Introduction to implementation guide
ü Integration points and technical settings

Content: Personnel structure organizational data

ü Employee attributes
ü Payroll area and control record
ü Administration group
ü Feature-PINCH-create modification
ü Feature-ABKRS

Content: Recruitment

ü Recruitment process
ü Creation of media and instruments
ü Applicant group and ranges
ü Applicant actions and master data
ü Recruitment infotypes, transaction codes, tables

Content: Wage structure

ü Basic pay
ü Wage type concepts
ü Types and creation of wage types
ü Features: LGMST, TARIF
ü Wage type models

Content: Time structure

ü Introduction to SAP Time Management
ü Work Schedules and Work Schedules Rules
ü Default Values and features
ü Customizing
ü Time management infotypes, Transaction codes

Content: Payroll

ü Introduction to pay roll
ü Entering payroll data
ü Payroll process
ü Payroll reports
ü Posting payroll results to accounts
ü Payroll scenarios
ü Payroll info types, Transaction codes

Thursday, March 6, 2008

LOOK BUSY AT WORK

LOOK BUSY
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1. Always have multiple projects going. That way if your boss starts to wonder why you’re falling behind on one project, you can tell him that you’ve been catching up on another.
2. Create the illusion of furious activity whenever possible. Never have a clean desk. Fill your work area with several projects that you are in the process of doing (or not doing, as the case may be). Cover your desk with open binders, highlighted reports, and sticky notes all over the place—make your workspace look like a war zone. Remember to keep your wastebasket full, too, preferably with work-related debris.
3. Emphasize the tremendous amount of work you’re accomplishing. Talk about your work in dramatic, but plausible terms. Rather than referring to something as "that small project", call it "the epic quest" or "the gargantuan struggle." Preempt unfavorable discussion of your progress by reporting every little advance you make as though it were a large step. Never miss a chance to communicate how busy you are.
4. Ask a lot of questions. Think up complex questions about tasks you have to do and ask them of your boss or coworkers. Ask questions frequently enough and everyone will think you’re really wrapped up in whatever task your asking about. Be careful what questions you ask, though: you don’t want to sound incompetent.
5. Fabricate major obstacles or developments that require you to go back to the drawing board. Every once in a while report to your boss that you had nearly finished a whole project, but then you realized that you had to scrap all that you had done because you figured out a better way to do it. This gives the impression that you’re constantly thinking about ways to enhance your productivity in the long run. It also shows that you can overcome any obstacle. Both of these are preferable to saying that you spent too much time writing personal emails.
6. Open several of the applications you normally use for work and have them visible on your computer’s desktop. The applications, of course, vary depending on the nature of your work. For example, if your task is data entry, you should have one or more databases up and running.
7. Be alert. Not working is like playing a sport or game. You’ve got to always be on your toes and ready for anything. Try to anticipate your opponent’s next move—for instance, does your boss always stop by at certain times?—and pay attention to clues (if you hear footsteps approaching, a chair creaking, or a flourish of activity nearby, it could mean trouble).
8. Watch out for Big Brother. Most large companies now monitor their employees’ computer usage. Learn about your company’s policies on internet usage, and learn about their monitoring efforts (it helps to make friends with someone in the IT department). If you can’t run afoul of the company’s policies without making sure you won’t get caught, don’t risk it.
9. Trick the watchers. There are a variety of tricks you can use to fool those who might be monitoring your computer usage. On the frontline, there are free programs you can install that will allow you to have two active desktops on your computer (one for work, one for play) that you can switch between at the touch of a key when you hear the pitter-patter of supervisory feet. You can also defeat this sort of monitoring by positioning your computer in such a way as to block someone else’s view of the screen (blame the unusual positioning on glare or ergonomics, if you need to explain it). Sneakier IT personnel, who monitor usage on the backend, are harder to fool. Use proxies to surf the web, or use cached Google pages of a website instead of going directly to the site. There are also a variety of programs you can get (many for free) specifically designed to help you avoid detection. Search for them on the internet, or check out the external links.
10. Slack off a little bit at a time. If you spend one whole day a week doing nothing, you’ll get caught. But you may be able to waste the same amount of time without getting caught by spreading out your “leisure time.” Take a few minutes here and there to write emails, check the football scores, or surf the net, and then get back to work for several minutes. Rinse, repeat.
11. Place a pencil or pen behind your ear to give the impression that you are writing down so much important information that if it were possible, your hand itself would be a writing instrument. Remember, if your boss walks by your desk on the left side, place the pencil behind your left ear or the effect is lost.
12. Take a stack of industry magazines with you to the bathroom. Mark them up with sticky notes and wrinkle the pages. Once in private, stick a mobile video player (with earphones, of course) in between the pages and watch something more fun. The low-tech version of this trick—hiding your favorite magazine in the pages of a work-related publication—is a schoolboy classic and can work effectively even at your desk.
13. Visit friends in different departments, leaving your workspace very "busy" looking. However, make sure that you have a work-related topic to initiate the conversation and return to if a supervisor walks by. For instance, tell the person next to you that you are going to double check something with someone from a different department. What you're really doing is providing yourself with an excuse if your boss wonders where you were for a little while. "Oh, didn't tell you? I wanted to double check and make sure both of our departments were on the same page about the new ad campaign, I know it's an important issue and I would hate to have any mix-ups."
14. Drink lots of water. Not only is water good for your health and can combat certain types of cancer, it makes you have to use the bathroom a lot. Bathroom trips can take up a lot of time and are a legitimate way to waste time while still looking busy.
15. Create meetings in Outlook with realistic sounding names. These can buy you a good chunk of time, and if your boss asks, you can say you went all the way to the meeting and no one showed, so you just worked on some paperwork since you had the conference room.
16. For a good catch-all, open a couple programs that you use daily. Make sure that all are visible and fill up your screen so you look busy. Then, take a screen shot using the "Print Scrn" button, open MS Paint, paste the image in, then save and set that image as your desktop background. You may also want to hide most of your desktop icons, as this could be a dead giveaway. Even if your computer is on the desktop, it'll look as if you are deep into work!
17. Always, always carry a backup prop. If you’re going to be away from your desk doing something other than work, carry a document you might have been reading with you. It's best if it's a "long term project" that you can convincingly say you were finally getting to.
18. Smokers always have more free time. If you take smoke breaks, they seem short enough, but the time adds up quickly. Take several smoke breaks a day, and mix up your company outside.
19. Keep it simple. If you're called on your whereabouts, have a nearly-true, simple, work-related answer ready for any situation.
20. Collaborate with a co-worker who places as much value on leisure time as you do—he or she is your perfect alibi if questions arise about your (lack of) work. Employers value employees who can collaborate with others.
21. The more time you spend typing, the busier you look. But, control your typing speed. Fast typing usually denotes email writing. (Relax while narrating your weekend. Don't get too excited!!). Report writing or other work-related typing requires reflection and much more care; unless you are a professional typist.
22. If you're in a job that requires you to make a quota of phone calls per day/week/month, call up your bank or a customer service line and just let them put you on hold. Sometimes you can get up to 20 minutes of hold time before you get to speak to someone, at which point you simply hang up. You're eating up your time, and on the computer that tracks call time, it will appear as though you're busy pushing clients to buy. This probably won’t work when your calls are monitored.
23. Next time you install a program, take a screenshot with the "installing" window. Make it your wallpaper when you need to leave the office so passers-by will think you’re just waiting for the installation to finish. Also with regards to #16, Windows+M is the shortcut to show the desktop. Use this quickly to hide whatever it was that you shouldn't have been doing while giving the impression that you're buried in work.
24. In a less technical field (e.g. retail) you can get away with a lot if you just look intense and walk fast, especially if you have that back-up prop. When you look like you have an urgent mission, it's unlikely a boss will stop you to ask what you're really doing.
25. When surfing the web, even with a proxy or cached pages, never delete parts of your history. Most IT loggers will see the sites deleted, and even if the logger logs every site visited, the techie will most likely not look meticulously at every site viewed. It just makes you look suspicious.
26. Disable your screensaver, or set the timeout for a really long time, so that it isn't so obvious that you haven't been at your desk for a while.
27. Creating or editing a WikiHow can be a great way to make it look like you're working, especially if your job involves writing of some kind or another.

Warnings:
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1 Never brag about how you cut corners at work to other people—they may be interviewing at your company soon or know someone there.
2 These tips work best if used sparingly. If you end up getting little or no work done, you’re bound to get caught at some point. Even if you don’t get caught, you’ll have nothing to show for the time you've spent at the office. Use these techniques just to break up the day and make it go by faster, but then get back to work or risk losing your job.
3 Stay away from doing external paying work on company time. Sure, it seems like a great idea to work on your side job while you’ve got some time to kill at your main job, but it’s a bad idea. If you’re caught, you’ll almost certainly be fired, and in some jurisdictions your company can sue you for your wages and damages.
4 If you do decide to download programs to help you not get caught, make sure you do it while your computer's not being spied on. Some office networks have a program installed that allows an administrator to view live screenshots of all of the monitors on a network.
5 Use common sense with regards to step 3. Don't go calling your project "a gargantuan task" if others know how easy it is. You'll either look lazy or inexperienced.
6 While using these techniques, you may find work that needs to be done. Sometimes it is harder to simulate work than to be a genuine employee.

Wednesday, March 5, 2008

SAP DETAILS FOR BEGINNERS

SAP an overview
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SAP is an ERP package, which is used in many companies worldwide.
The full form for SAP is System Application Products in Data Processing. The product is German in origin.
The full form of ERP is Enterprise Resources Planning. Previously companies used to do MRP i.e. Material Resource Planning. ERP is the up gradation of the same. The need for ERP arose due to lack of proper / common database available for all the functions in an organization.
For example, customer records as per sales department may be showing a different balance /address in comparison to the records maintained by the accounts department. Stock balance and value as per Stores department could vary vis-à-vis the values as recorded by the accounts department. Also typically data / records of various departments were maintained on different formats or on different platforms. Certain departments of a company could be working in a computerized environment and that too on different packages / operating systems like Unix /oracle. Some other departments could be maintaining their records manually.
The situation leads to improper data available to the Management to plan and run their business. Therefore a need was felt to have a package that has a Common database and interconnects all departments / functions and also enables ON LINE entry / access to data/ records. This consequently led to the development of ERP packages worldwide like SAP (the biggest player), BAAN, Peoplesoft and J.D.Edwards.
The features of SAP include various modules and sub-modules.
The main modules are financial accounting-FI,
Production planning-PP,
Sales and Distribution-SD,
Controlling (costing)-CO,
Materials management (MM) and
Human Resources (HR).
There are various other modules like Plant maintenance, Quality management etc. The database is common for all modules and avoids duplication of maintaining master records. For e.g. the customer records will be maintained in SD module like customer code, customer type, Credit/payment terms, address etc. The same would be used by the FI module while perusing the customer accounts or entering the receipt of payments. Similarly the sales manager can view the customer balances in the FI module for follow up with the customer. Another example would be Vendor Master maintained in MM module which can be accessed by the FI module user to check the purchase order details, Delivery schedule, Payment terms etc. Also one can access information on whether the material order has been received by the stores department, whether the same is under inspection or if there is any shortage or rejection. Once the material has been accepted and entered, the systems will automatically pick up the value of the material from the purchase order. The accounts department on receipt of the invoice can verify the same through' the MM module and say whether the Goods Inward Notice is available on the system and give credit to the Vendor's account for the value of the material purchased.
A notable feature of SAP is, wherever a transaction of a financial nature takes place, whichever module is in use, the system generates an accounting entry, this is contrary to the normal belief that—transaction takes place only in the accounting department. For example, withdrawal of material /item through an indent from the stores will not only result into the physical stock being reduced but also an accounting entry being generated whereby the material consumed A/c (P/L expense /Revenue A/c) will be debited and the stock account will be reduced (Balance sheet item). This will lead to generation of an accounting document in MM module itself. The value of the item drawn could depend on the policy of the company whether it adopts FIFO, LIFO, and standard cost method s of valuation of stock.
A natural question can arise -- whether the non-financial personnel of a company can undertake accounting transactions. Herein the initial mapping of the systems and the processes will be done at the time of the SAP implementation and the accounting impacts will be studied and built into the Masters for automatic accounting effects for various types of transactions. There is a Master called Chart of Accounts, which is the backbone of SAP. It contains all accounts with their code, nature linkages, Groupings etc. Of course this master has to be built very carefully and exhaustively.
The transaction-taking place in SAP will be recorded with the user identification, time and date. No transaction can be erased. Any erroneous transaction can only be rectified or reversed. Each transaction being recorded will lead to a specific document number being created based on the transaction type and the number ranges as defined in the document masters. The user by now can appreciate that it is a system, which envisages lot of diligence and security. Therefore only authorized personnel can deal with the system in order to avoid malfunctioning and misuse of the system. User identification is to be given only to key personnel who are well trained and well aware of the impact of the transactions to be undertaken by them. Authorizations are given either for module based and /or screen based transactions. For example, a user in MM module will not be allowed to operate on FI module. However " view " authorizations for certain personnel can be given on case-to-case basis. Authorization and monitoring of users have to be done by the System Administrator. This is a key function and it is very important to avoid misuse/ malfunctioning of the system. Large and fast servers should be made available for quick access of data. Proper facilities of back up and UPS should be provided. Care should be taken to avoid loss of data.
SAP is a package with minimal customizations and the company implementing the same may have to re-orient its business processes to fall in line with SAP requirements

MKSOLUTIONS www.mksolutions.co.in

Wednesday, March 12, 2008

Government Universities

Friday, March 7, 2008

SAP HR DOCUMENT

Thursday, March 6, 2008

LOOK BUSY AT WORK

Wednesday, March 5, 2008

SAP DETAILS FOR BEGINNERS

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